Industry News & Employer Insights: What Businesses Should Know in May 2026

Staying ahead of compliance updates and workforce trends is essential for businesses navigating today’s regulatory and operational landscape. From increased DOT enforcement activity to evolving employee leave expectations, employers have several important issues to keep on their radar this month.

Here’s a closer look at two key topics impacting employers in May 2026.

DOT Safety Alert: 2026 International Road Check

The 2026 International Road Check will take place May 12–14, 2026, bringing increased inspections and enforcement activity across North America for commercial motor vehicle operators.

Conducted by the Commercial Vehicle Safety Alliance (CVSA) in partnership with the Federal Motor Carrier Safety Administration (FMCSA), this 72-hour enforcement initiative focuses on both driver compliance and vehicle safety.

For carriers and drivers, preparation is critical.

Key Focus Areas for 2026

1. ELD Tampering & Log Falsification

This year, inspectors will place heightened attention on Electronic Logging Device (ELD) compliance and Hours of Service (HOS) documentation.

Inspectors will be reviewing records of duty status for:

• Inaccurate or incomplete entries
• Edited logs without proper annotations
• Signs of intentional falsification
• Concealed driving time or log manipulation

Even minor errors can trigger violations, making it essential for drivers and fleet managers to understand ELD requirements, exemptions, and documentation standards.

2. Cargo Securement

Improper cargo securement continues to be a major roadway safety concern and a frequent cause of out-of-service violations.

During inspections, officers will evaluate whether cargo is properly:

• Blocked and braced
• Balanced for vehicle stability
• Contained to prevent spills or debris
• Secured with properly maintained tie-downs

Inspectors will also pay close attention to:

• Chains, straps, and webbing condition
• Securement of tools, tarps, and spare tires
• Flatbed restraints and front-end structures

Failure to properly secure cargo can create significant safety risks for both drivers and the motoring public.

What Drivers and Carriers Should Expect

Inspectors will conduct the North American Standard Level I Inspection, a comprehensive 37-step inspection process that includes:

• Driver credentials and medical certifications
• ELD logs and HOS documentation
• Brake systems, tires, lights, steering, and suspension
• Cargo securement verification

Drivers or carriers found in violation may be placed out of service until issues are corrected.

How Businesses Can Prepare

To reduce risk and avoid costly violations during Road Check, businesses should:

1. Audit ELD records for accuracy and completeness
2. Conduct detailed pre-trip inspections
3. Replace worn or damaged tie-down equipment
4. Verify cargo is properly secured and balanced
5. Train drivers on HOS requirements and exemptions

International Road Check serves as more than just an enforcement initiative — it’s also an opportunity for companies to strengthen safety culture, reinforce compliance practices, and protect both employees and the public.

PTO vs. Vacation Policies: What Employers Should Consider

Many employers continue to evaluate whether a traditional vacation and sick leave structure or a combined Paid Time Off (PTO) bank best supports their workforce.

From an administrative perspective, PTO banks are often simpler to manage because they reduce tracking complexity and minimize situations where employees feel pressure to “call in sick” simply to use designated sick time.

However, there is no universal solution.

The ideal approach depends on industry demands, workforce expectations, company culture, and compliance obligations.

Key Factors to Consider When Designing a Time Off Policy

1. State and Local Leave Laws

Employers should first evaluate state and local leave requirements before implementing or revising any PTO structure.

Many jurisdictions have sick leave ordinances that establish rules regarding:

• Accrual rates
• Waiting periods
• Usage requirements
• Carryover rules
• Recordkeeping obligations
• Documentation standards

If a company uses a single PTO bank, the policy must still meet or exceed mandatory sick leave requirements.

Additionally, some states require accrued vacation time to be treated as earned wages upon termination. In these cases, the entire PTO balance may become payable when employment ends, potentially creating additional financial liability.

2. Payroll and HR System Capabilities

Effective time off policies should be practical to administer.

Before implementing changes, employers should confirm whether payroll and HR systems can properly manage:

• Accrual calculations
• Carryover limits
• Frontloaded balances
• Time tracking and reporting

If systems cannot automate accruals efficiently, frontloading PTO may reduce administrative burden and minimize manual errors.

3. Timing Policy Changes Carefully

Changing PTO or vacation policies mid-year can create confusion and frustration if not communicated effectively.

Whenever possible, employers should implement policy changes at the beginning or end of a calendar year to allow for cleaner transitions, simplified administration, and clearer employee communication.

4. Remaining Competitive in Today’s Labor Market

Paid time off remains one of the most closely evaluated employee benefits during recruitment and retention discussions.

Candidates frequently compare PTO offerings when deciding whether to accept a position, making competitive leave policies an important workforce strategy.

Employers can benchmark their programs using industry data from sources such as the U.S. Bureau of Labor Statistics to better understand vacation trends by industry and tenure.

Thoughtful planning and clear communication can help employers create policies that support both operational needs and employee well-being.

About Risk Advisor Konnect

Risk Advisor Konnect is a service designed to help businesses navigate complex workplace compliance, safety, and operational challenges.

The program provides access to guidance and support in areas including:

• Safety and OSHA compliance
• Human resources
• Claims management
• DOT and FMCSA compliance

Common employer questions include:

• Do we need to maintain OSHA 300 logs?
• Should an employee auto accident be handled as an auto claim or workers’ compensation claim?
• How can we ensure drivers meet FMCSA qualification standards?
• What steps should management take after a harassment complaint?

By providing practical guidance and responsive support, Risk Advisor Konnect helps businesses proactively manage risk and stay compliant.

 

All Lester Insurance Commercial Customers have access to Risk Advisor Konnect

Call 888.976.7565 or email myriskadvisor@keystoneinsgrp.com